LICENSING PROCESS
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Sales Contractor obtain quotes from Subcontractors & Suppliers (optional)
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Sales Contractor initiates a one-time setup for any subcontractors on the job (sign contractor agreement, NDA, upload COI, & W-9).
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Reduces errors and prevents restarting the licensing form
Can be filled out in Excel OR printed to be filled out by hand
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Sales contractor submits this form.
Licensing Agreement will be emailed to sales contractor within 24-48 hrs (step 6 must be complete & all subcontractor proposals uploaded)
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Sent automatically by email to the sales contractor after the licensing form is submitted.
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Emailed within 24-48 business hours of submitting job info on the portal & signing the payment schedule (steps 5 & 6).
Includes all necessary docs to review later w/property owner
Contractor should not sign until they’ve presented all of the details about how the licensing program works to the property owner (step 8) see sales binder.
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Present in person explaining the licensing process
Discuss the different documents they should expect to see
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Contractor sign the licensing agreement (use tablet, phone or laptop).
The property owner immediately receives an email after the contractor signs the licensing agreement
Property Owner opens the email to sign the licensing agreement
A signed copy is sent to all parties automatically.
Property Owner makes down payment to American Energy & Power via check (overnighted) or an ACH Bank Transfer (call AEP with bank info-no fees).
JOB BEGINS
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Total Green Mfg materials will ship when payment is received from the property owner
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Provide proof of work completed & send Invoice to AEP (invoices must match payment schedule).
Payments will be sent within 10 days of receiving the (1) corresponding property owner payment, (2) proof of work completed and (3) the invoice for the work.
The following is required for Final Contractor Payment:
Approved Start-Up/Warranty Commissioning Sheet
Electronic Air Cleaner (EAC) Installed*
Air filters provided by AEP given to property owner
Monitoring System Registered & Installed*
*$2,000 each held from final payment until EAC & Monitor installed
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In the portal, the sales contractor will Generate the Next Property Owner Invoice each time a payment is due from the property owner. The contractor will have the option for AEP to email the invoice within 24-48 business hours to:
Property Owner only
Sales Contractor only (must deliver to property owner)
Both the property owner & sales contractor
Invoices are Due Upon Receipt.
Final Payment/Draw: Upon receipt & approval of the Start-Up/Warranty Commissioning Sheet, AEP will email the Final Rebate Form to the Property Owner & Sales Contractor.
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Including work from change orders
Repeat steps 11-13 as job phases progress
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Installer schedules 3 visits over the next 5 years
Installer completes the maintenance checklist & submits it to AEP for approval
Installer invoices AEP for the work